Watching the fires in California recently made me think about how it would feel to come home and find my house in ashes. All I could think about was how devastating it would be to lose my electronic files. Not the computer itself, the lifetime of creative work. All the other things—clothes, books, appliances—are replaceable. The insurance check would buy more stuff. But if my files are ever lost, I’ll be lost too.
This is not the first time I’ve had this thought. In fact, I once had a hard drive (in a PC) catch fire, and I lost the e-file of a great novel that I spent years on. I had made a backup disk, but it mysteriously disappeared. (Teenage computer geek son grabbing floppy disks without thinking!) That was a devastating moment, saved only by the reassurance that I had a printed version. Eventually, I paid a transcriptionist to retype the paper copy into a Word file.
So I developed a healthy sense of paranoia and thorough backup system. And as anal as it makes me sound, I’m sharing it so other writers will remember to back up their files and store them in several safe places.
- I have an external hard drive and software (LaCie) that I back up the whole drive with—files, e-mails, bookmarks—once or twice a week. But it’s sitting right next to my computer, so if my house burns, it’s toast too.
- I also carry a flash drive in my purse that contains all my creative files—novels, scripts, promotional material, etc. I carry this with me mostly for convenience and peace of mind.
- Once every couple of months, I burn a CD or two of all files (Word, Excel, InDesign, PDFs, etc.) and take it to my car. (Flash drives are unreliable, and if you tell a techie that’s what you’re using, he will roll his eyes.)
- Every time I complete a new novel, I burn it to a CD and take it to my mother’s. The car could go up in a fire too. Or get stolen. Or wrecked.
I started all this before there were online backup services available, so I’ve never used one. Maybe it’s time. Are you backed up?